Creation and integration of a course on Gamma

E-LEARNING PLATFORM – CREATION AND INTEGRATION OF A COURSE ON GAMMA – ELE-PRO-015-A

Version: 1.0  |  Last update: 04/11/2025  |  Department: Academic & E-learning

🎯 Objective

Define the standardized process for integrating a Word course created via ChatGPT and validated by the academic team into the
Dubai Precious Metals University e-learning platform (dubai-precious-metals-university.com),
powered by MasterStudy LMS (GAMMA system).
This ensures each new course is properly structured, published, and accessible to students and instructors.

👤 Who

  • E-learning Administrator
  • Academic Coordinator
  • Instructor (course owner)

🧩 Inputs / Outputs

Inputs:

  • Validated Word course file (see ELE-PRO-014-A)
  • Course metadata: RNCP title, level, subject, duration
  • Program schedule and assigned instructor

Outputs:

  • Course published and visible on the GAMMA / MasterStudy LMS
  • Instructor assigned with editing rights
  • Students enrolled in the corresponding module

⚙️ Process Steps

  1. 1. Retrieve the Validated Course File
    Access the shared e-learning Drive and locate the finalized Word document under:
    cours / Supports de cours / [RNCP Title] / [Level] / [Subject] / [Course Name].
    Ensure the file is named correctly and that all chapters and formatting are complete.
  2. 2. Log in to the E-learning Platform
    Connect to the administrator interface of the platform:
    dubai-precious-metals-university.com/wp-admin
    Navigate to MasterStudy LMS → Courses.
  3. 3. Create a New Course Entry
    Click Add New Course and fill in the key fields:

    • Course Title: exact title from the syllabus
    • Description: short academic presentation (5–10 lines)
    • Category: corresponding program or RNCP title
    • Level: Bachelor / MBA / Executive
    • Duration: total hours (e.g. 20h, 30h, etc.)

    Insert a representative thumbnail image or banner (provided by the communication team).

  4. 4. Upload the Course Content
    Scroll to the Curriculum section.
    For each chapter of the Word file:

    • Click Add Lesson
    • Copy the corresponding section of the Word document
    • Paste and format within the text editor
    • Optionally add multimedia content (videos, PDFs, external links)
    • Click Save Lesson

    Continue until the entire course structure is reproduced.

  5. 5. Configure Quiz or Evaluation (if applicable)
    If the course includes an evaluation:

    • Navigate to MasterStudy LMS → Quizzes → Add New
    • Enter the title and add questions following ELE-PRO-007-A
    • Attach the quiz to the appropriate lesson or module

    Ensure that the scoring and completion rules are consistent with program requirements.

  6. 6. Assign the Instructor
    In the right-hand panel of the course editor:

    • Locate the Instructor field
    • Select the correct instructor (must already have an Instructor role)
    • Click Update

    Verify that the instructor can access and edit the course after publication.

  7. 7. Define Access Parameters
    In the Course Settings section:

    • Choose Free or Enrolled Students Only
    • Disable the purchase button (no payment process enabled)
    • Activate progress tracking and certificate generation

    Ensure that the start and end dates correspond to the academic calendar.

  8. 8. Test the Course
    Before publishing:

    • Preview the course as a student (use a test account)
    • Verify that lessons load correctly and navigation is smooth
    • Confirm that videos, quizzes, and downloads work properly

    Once validated, record “Course verified” in the ELE-LOG-008 register.

  9. 9. Publish the Course
    Change status to Published and click Update.
    Check that the course appears correctly on the public site (category, title, and thumbnail).
  10. 10. Notify Teams
    Send a short message via Zoho CRM or internal email to:

    • The assigned instructor (to confirm course activation)
    • The Academic Coordinator (for final validation)
    • The Admissions Department (to inform students if applicable)

    Add a note in Zoho CRM: “Course [Title] integrated and published on [Date]”.

✅ Controls

  • Functional test of each new course before publication
  • Quarterly verification of course content and active links
  • Cross-validation between Drive course list and LMS catalog

📁 Records

  • Word course file archived in Google Drive
  • Integration confirmation email or CRM note
  • Course verification log (ELE-LOG-008)
  • Stored in WorkDrive › Academic › LMS Integration › ELE-PRO-015-A
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