Quizzes and assessments management

PEDAGOGICAL PLATFORM – QUIZZES AND ASSESSMENTS MANAGEMENT – ELE-PRO-007-A

Version: 1.0  |  Last update: 03/11/2025  |  Department: Academic & IT

🎯 Objective

Define the standardized process for creating, publishing, and managing quizzes and assessments on the
Dubai Precious Metals University e-learning platform
(dubai-precious-metals-university.com),
built with the MasterStudy LMS theme.
This ensures that all evaluations are properly structured, validated, and linked to the corresponding courses and instructors.

👤 Who

  • Instructor
  • Academic Coordinator
  • E-learning Administrator

🧩 Inputs / Outputs

Inputs:

  • Validated quiz questions and answer keys
  • Assigned course and module
  • Defined grading policy (pass mark, weighting)

Outputs:

  • Quiz or assessment published and accessible to students
  • Automatic scoring or manual correction completed
  • Results stored and visible in both instructor and student dashboards

⚙️ Process Steps

  1. Prepare Quiz Content
    The instructor drafts the quiz in Word format or directly in the LMS.
    The quiz should include:

    • Title and duration
    • Question types (multiple choice, true/false, open-ended)
    • Correct answers and point values

    The Academic Coordinator reviews and validates the content before publication.

  2. Create the Quiz in MasterStudy LMS
    Log in to
    dubai-precious-metals-university.com/wp-admin.
    Navigate to MasterStudy LMS → Quizzes → Add New.
    Fill in:

    • Title: Name of the quiz (e.g., “Module 1 Assessment”)
    • Description: Instructions or grading rules
    • Duration: Set time limit (e.g., 30 min)
    • Passing Grade: Define the minimum score for validation

    Then click Save.

  3. Add Questions
    After saving, click Add Question.
    Choose the type of question and complete:

    • Question text
    • Answer options (for multiple choice)
    • Mark the correct answer
    • Assign points per question

    Repeat for all quiz items and click Save Quiz.

  4. Link Quiz to a Course or Lesson
    Go to MasterStudy LMS → Courses.
    Open the relevant course, then:

    • In the Curriculum tab, click Add Quiz
    • Select the newly created quiz from the list
    • Click Update

    The quiz will now appear in the student’s learning sequence.

  5. Test and Validate
    Preview the quiz as a student:

    • Check that questions display correctly
    • Confirm scoring logic and timing
    • Ensure results appear after submission (if enabled)

    The Academic Coordinator performs the final check before activation.

  6. Publish and Monitor
    Once validated, set the quiz status to Published.
    Students can access it via their dashboard under the relevant module.
    Instructors monitor submissions via MasterStudy LMS → Quiz Results.
    Results can be exported if needed (CSV or Excel).
  7. Correction and Feedback
    • Automatic quizzes: results are calculated immediately by the system.
    • Open-ended questions: instructors correct manually in the Results tab.
    • Comments or feedback can be added per question or globally.

    After correction, grades are visible to students and recorded in their LMS profile.

  8. Archive and Follow-Up
    • Download quiz report (scores and attempt logs)
    • Store it in WorkDrive › Academic › Assessments › ELE-PRO-007-A
    • Update student performance records in Zoho CRM → Notes or Grades module

✅ Controls

  • Validation of each quiz by the Academic Coordinator before publication
  • Monthly backup of quiz data and student results
  • Quarterly audit of quiz structure, scoring, and completion rates

📁 Records

  • Quiz content file (Word or PDF)
  • Exported results file (CSV / Excel)
  • Archived copy in WorkDrive folder ELE-PRO-007-A
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