Add or modify content on the website

ADD OR MODIFY CONTENT ON WEBSITE – COM-PRO-006-B

Version: 1.0  |  Last update: 31/10/2025  |  Department: Communication & Digital

🎯 Objective

Ensure efficient and quality-controlled content updates on the DPMU website while maintaining visual consistency, SEO standards, and data accuracy.

👤 Who

Communication Officer / Content Manager / Quality Officer

🧭 What

This process applies to all text, image, video, and document modifications made to the DPMU website via WordPress and Elementor.

📋 Steps – How

1️⃣ Request and Validation

  • Receive content update requests through Zoho CRM or internal email (communication@dpmu.com).
  • Validate the relevance and source of the requested change (academic, administrative, marketing).
  • Log the request in Zoho Projects with responsible person and deadline.

2️⃣ Content Preparation

  • Prepare text content using Microsoft Word (Office 365) and check grammar and formatting.
  • Edit images with Adobe Photoshop (optimize for web in WebP format).
  • Ensure all documents uploaded are final, named properly, and version-controlled in Zoho WorkDrive.

3️⃣ Integration on the DPMU Website

  • Login to the DPMU WordPress admin panel.
  • Edit the target page with Elementor or Gutenberg.
  • Apply the visual layout consistent with the DPMU design (spacing, colors, fonts).
  • Update media through the Media Library ensuring compression and ALT tags for accessibility.

4️⃣ Validation and Publication

  • Preview all changes before publishing (desktop / mobile / tablet).
  • Validate the content with the Director of Communication.
  • Publish and test page loading time (< 2.5s).

🗂️ Tools and Documents

  • WordPress + Elementor
  • Zoho CRM / Zoho Projects / Zoho WorkDrive
  • Adobe Photoshop / Illustrator
  • Office 365 – Word / Excel

🕓 Frequency

Whenever new content is to be added or existing content needs revision.

📋 Quality Indicators

  • 100% of content updates validated before publication
  • 0 formatting or broken-link errors
  • SEO score ≥ 80% (Yoast)

Prepared by: L. Vessiere – Director
Validated by: H. Maniveau – Quality Manager
Approved by: H. Diaz – President

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