Update an event on the website

UPDATE AN EVENT ON THE DPMU WEBSITE – COM-PRO-008-B

Version: 1.0 | Last update: 31/10/2025 | Department: Communication & Marketing

🎯 Objective

Ensure timely publication and updates of DPMU events on the official website, maintaining consistency between web, social media, and internal communication channels.

👤 Who

Communication Officer / Event Coordinator / Quality Officer

🧭 What

This process applies to all academic, institutional, and corporate events displayed on the DPMU website and related channels.

📋 Steps – How

1️⃣ Event Data Collection

Receive event details from the responsible department (title, date, venue, description, visuals).
Confirm event approval by the Communication Director.
Create a task in Zoho Projects for traceability.

2️⃣ Content Preparation

Prepare the event text and visuals in Office 365 Word and Adobe Photoshop.
Optimize visuals for web (1200x675px, WebP).
Upload images to the Media Library in WordPress.

3️⃣ Integration in WordPress

Go to Events → Add New (WordPress backend).
Fill in all fields: title, date/time, location, and description.
Add call-to-action buttons (Register / Learn more / Watch live).
Associate tags and categories (Event type, Campus, Department).

4️⃣ Publication and Promotion

Publish the event on the DPMU website.
Share the link through:
- Zoho Social (Facebook, Instagram, TikTok, X)
- Zoho Mail newsletter campaign
Archive the event post in Zoho WorkDrive after completion.

🗂️ Tools and Documents

WordPress + Elementor + Events Plugin
Zoho CRM / Zoho Projects / Zoho Social / Zoho WorkDrive
Adobe Photoshop / Office 365

🕓 Frequency

Whenever a new event is planned or an existing one requires updates.

📋 Quality Indicators

Event published at least 10 days before the scheduled date
All visuals optimized and validated
Zero discrepancies between website and internal schedule

Prepared by: L. Vessiere – Director
Validated by: H. Maniveau – Quality Manager
Approved by: H. Diaz – President

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